Welcome to Our Organizing Team Public Archive

Ahoy! Welcome to the WCLB 2019 Blueprints. You’re invited to explore our public archive of over 20 actual and sample WordPress conference organizing documents. All our files have been stripped of private and confidential information.

We carved out this public archive for our friends organizing WordCamp San Diego 2020 and then expanded it for the public in general. We’ve included a few cool resources from other WordCamp organizing teams – Boston, Nashville, and London.

We hope you find these blueprints useful as you brainstorm, plan, and execute your next WordCamp.

Before You Begin

1. 20 Next Steps & 7 Honest Tips | Overview
2. 50 Things We’d Do Again | Advice
3. 16 Things We Wouldn’t | Advice

Conceptual Phase

1. Team Meeting Agenda | Outline Template
2. Mentor Check-In Notes | Outline Template
3. Team Core Values | Actual List

Pre-Planning Phase

1. Orientation | Actual Notes
2. Organizer Directory | Chart Template
3. Organizing Structure | Chart Template
4. Sample Budgets | Explanation
5. WordCamp Boston 2013 Budget | Actual Budget
6. WordCamp Nashville 2013 Budget | Actual Budget
7. Brand Style Guide | Actual Guide
8. Content Chart | Chart Template
9. Central About & Banner | Actual Submission

Planning Phase

1. Sponsor Overview | Chart Template
2. T-Shirt Order | Chart Template
3. Printing Checklist | Chart Template

Event Weekend

1. WordCamp London 2017 Playbook | Actual Playbook
2. Volunteer Schedule | Chart Template
3. Sessions Schedule | Chart Template